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adopted 2001
revised 2007
1.
Membership:
1.1 Regular members of the department are those entitled to vote in all elections and,
except as otherwise restricted, to serve on committees.
1.2 Members holding an appointment of 0.5 FTE or higher, tenured, annual or fixed term,
are accorded full voting privileges, and are therefore regular members.
1.3 Teaching assistants may vote only in questions in which such assistants are
competent, e.g., to elect their own representatives to serve on certain committees.
2.
Structure:
2.1 Sections: The faculty of each language program constitutes a section. Faculty teaching
in more than one program will be members of each section in which they teach. Currently,
the Department consists of the following programs/sections, some of which may have no
more than a single member:
Arabic
Chinese
Danish
Finnish
French
German
Greek (Classical)
Hebrew
Hungarian
Italian
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Japanese
Korean
Latin
Norwegian
Persian
Portuguese
Russian
Spanish
Swedish
Turkish |
2.2 Programs not staffed by tenured and/or annual faculty may be suspended or added
from time to time, as needed, depending on demand, funding, and the overall plan of the
Department.
2.3 Each section will have a coordinator. In one-person sections, the incumbent is the
coordinator. If there is more than one staff member in a program/section, the section will
select one of its members, by whatever method it wishes, to serve as its coordinator for
one academic year.
2.4 Section coordinators are responsible for preparing and maintaining their section’s
schedules and for requesting and recruiting temporary (fixed-term or TA ) staffing. They
do this in consultation with their fellow section members and the Department Chair.
2.5 In case there is a practical reason for doing so, sections may be combined -- e.g.
Arabic-Hebrew, Spanish-Portuguese, where personnel assignments overlap. Sections may
be combined as needed by the Chair, subject to the approval of the Department Council
and the agreement of the staff in question.
2.6 The Chair may propose, and Council (see Department Council, below) may create
sections based not on specific languages, but other program definitions, e.g. distance
learning, tech support, etc. Such sections must have members contracted specifically for
such purposes. If no specifically contracted staffing exists in an area, its coordination will
be by committee instead of by section.
3.
Meetings:
3.1 Faculty and Department Council meetings are convened by the Chair, who presides
over them. Meetings may also be requested by any member of the regular faculty through
the agency of Chair or of the Council.
3.2 Notification of meetings - in writing or in electronic form - must be made at least 48
hours in advance.
4.
Voting:
4.1 All regular members have one vote in each section to which they are assigned (if
applicable), and one vote on departmental questions.
5.
Quorum:
5.1 The departmental quorum is 51% of the regular membership. In committees, a quorum
is the majority of its members.
5.2 A majority vote is binding.
6.
Amendments:
6.1 This guideline may be amended at any time. Proposals to amend may be made, in
writing, by any three regular faculty members, to the Chair or to the Council, who must
ask for a department discussion and a vote.
7.
Department Chair:
7.1 The Department Chair serves a three-year term, from Sept. 16 after his/her election
and confirmation/appointment to Sept. 15 of the third year thereafter.
7.2 Election: Nominations for the post of Department Chair will be made no later than the
FLL Governance 2
first week of April, and elections held no later than April 15.
7.3 Only tenured faculty contracted at 0.5 FTE or above may serve as Department Chair.
In case the selection is by means of an outside search, non-tenured candidates may be
considered.
8.
Executive Head:
8.1 To serve in the case of the temporary absence or temporary disability of the Chair, an
Executive Head will be nominated each spring by the Chair, subject to approval by the
Department Council.
9.
Vacancy:
9.1 If the Chair becomes vacant through resignation, leave for more than one year or
permanent disability, the Council will call for nominations and election of a new Chair as
soon as possible. The new chair will serve out the remainder of the year until Sept. 15,
then commence his/her own first three-year term.
10.
Recall:
10.1 A recommendation for recall may be made by a 2/3 vote of the regular membership.
Recall must be approved by higher administration.
11.
Department Council:
11.1 Department Council – the Executive head plus three tenured, one non-tenured, and
one fixed-term member. In addition, the Teaching Assistants will elect a representative to
sit on the Council.
11.2 Nominations for the Council will be made by the Chair with additional nominations
solicited from the faculty at large. Elections will be held in May for the following
academic year. The term of service of the Council is one academic year.
11.3 The Council will not serve during the summer term. In their stead the Chair may
consult, as needed, with whatever regular staff is on campus.
11.4 The Council:
- Advises the Chair in matters relating to staffing and long-range development.
- Oversees hiring of full-time staff, work of search committees.
- Coordinates scheduling.
12.
Standing Committees:
12.1 Curriculum Committee
12.1.1 Three members, nominated by the chair, subject to approval by the Council.
12.1.2 Oversees. originates and approves course and program change proposals.
12.2. Nominations and Elections Committee
12.2.1 Three members, nominated by the chair, subject to approval by the Council.
12.2.2. Seeks nominations and conducts departmental elections.
12.3 Technology Committee
12.3.1 Three members, nominated by the chair, subject to approval by the Council.
12.3.2 Advises the Chair and the Department in matters of technology, equipment
purchases and maintenance, training, application.
12.4 Graduate Policy Committee
12.4.1 Four members, one from each of the Department’s MA programs, and one
graduate student, nominated by the chair, subject to approval by the Council.
12.4.2 Advises the Chair and the Department in matters relating to graduate policy
including but not limited to admission procedures, TA orientation, scheduling of
classes, and MA examinations.
12.5 Fixed-Term Review Committee
12.5.1 Three members, two fixed-term and one tenure-track, nominated by the Chair,
subject to approval by the Council.
12.5.2 Conducts annual review of fixed-term faculty members, makes
recommendations to the Chair regarding multiple-year contracts.
13.
Promotion and Tenure Committee (P
& T Committee):
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